Thursday, November 5, 2009
Wednesday, November 4, 2009
Peace Dividend Trust Timor-Leste, Matchmaking Project Senior Assistant (National Staff), Deadline November 30, 2009.
Terms of Reference
Matchmaking Project Senior Assistant (National Staff)
Peace Dividend Trust Timor-Leste
Role
The Project Senior Assistant will assist the Project Associates in implementing all elements and aspects of the Matchmaking project of the Peace Dividend Marketplace (PDM). Female candidates are strongly encouraged to apply.
Responsibilities
The Project Senior Assistant will report to the Project Associate and be responsible for assisting the Project Associate in overseeing and implementing all field aspects of the Matchmaking project.
In particular, the Project Senior Assistant will:
· Assist the Matchmaking Associate in developing detailed list of the common procurement needs of international agencies, particularly among the international agencies operating in Dili.
· Assist the Matchmaking Associate and other project team members in collecting data about local SMEs to identify goods and services that can competitively match the operational needs of the international agencies based on the list of procurement needs. The “common services” identified by the United Nations will receive particular attention. Examples could include construction materials, office supplies, transportation, food stuffs, and even IT.
· In coordination with the Verification team, help identify local small and medium enterprises (SMEs) with a demonstrated ability to provide these goods and services, and establish partnerships.
· Assist the Matchmaking Associate in providing matchmaking services to procurement managers by matching their current overseas procurement to potential local alternatives.
· Develop marketing programs and tools for the Matchmaking program to facilitate individual international staff and visitors to make purchases from local businesses.
· Maintain records and prepare reports regarding Matchmaking activities, including number of businesses consulted, number of matches created, value of contracts facilitated, and jobs created.
· Supervise, maintain and update information on blogs: Serbisu blog, Aluga Uma blog, Kareta blogs, etc.
· Attend training courses and capacity building events as instructed.
· Perform other related duties as required.
Qualifications
· University degree in a relevant field and/or substantial professional experience in senior positions (i.e. Masters/3 years experience, Bachelors/5 years or Secondary certificate/10 years)
· Experience developing marketing programs and tools such as brochures, posters, and advertisements
· Experience marketing to international audiences
· Knowledge of the Timorese business community and industries
· Solid presentation skills
· Confidence and ability to meet with high level executives, officials and donors
· Experience with basic MS Office programs such as Word, Excel, and PowerPoint
· Familiar with Outlook and other internet related applications
· Fluent in Tetum and English (required), knowledge of Bahasa Indonesia, Portuguese and other Timorese languages (desirable)
· Strong organizational skills
· Specialized training in Administration and/or Business Administration would be an asset
· Basic knowledge of logistics would be an asset
· Good interpersonal skills and team working ability
Location
Dili, Timor-Leste, with periodic travel to districts.
Duration
Probationary term of three months, with extension up to June 30, 2010 and further based on funding.
Closing Date
November 30, 2009
Application Process
To apply for this position, send a cover letter, current CV, and 3 professional references
by email to Ms. Claire Parois at parois@pdtglobal.org or you may send paper copies to Peace Dividend Trust,
About PDT
Peace Dividend Trust is a non-profit foundation dedicated to making peace and humanitarian operations more efficient, effective and equitable, delivering a stronger peace and a larger peace dividend. The Peace Dividend Marketplace (PDM) project is an innovative approach to increase the economic impact, and the resulting peace dividend, of the international aid and humanitarian presence in Timor-Leste. For more information, please visit our website www.peacedividendtrust.org.
Tetum Version;
Termos da Referensia
Asistente Senior Projecto Suporta Ligasaun (Staff Lokal)
Peace Dividend Trust – Timor-Leste
Knar
Asistente Senior Projecto sei ajuda Associate Projecto iha implementasaun elementus no aspetus tomak husi projectu Suporta Ligasaun, “Peace Dividend Marketplace” (PDM). Ami enkoraza tebes kandidatus feto sira atu aplika ba pozisaun ida ne’e.
Responsablidades
Asistente Senior Projecto sei halo relatorio ba Associate Projecto no sei iha responblidade atu tulun Associate Projecto iha supervizaun no implementasaun aspetu hotu-hotu husi projecto Suporta Ligasaun.
Iha partikularmente, Asistente Senior Projecto sei:
- Tulun Associate Suporta Ligasaun hodi halo lista detailha kona ba necisidade aprovizionamento iha zera husi agencia internasional, particularmente agencia international nebe halo sira nia kn’ar iha Dili.
- Tulun Associate Suporta Ligasaun no membru projecto seluk halo kolesaun de dadus husi emprezariu lokal medio no kiik hodi identifika sasan no servisu (Ingles: good & services) nebe bele responde ho kompetitivamente nesesidades operasionais husi azensia internasional sira bazeia ba sira nia lista requizasaun aprovizionamentu nian. Li-liu sei fo atensaun especial ba “Servisu Zeral” nebe Nasoins Unidas identifika ona. Ezemplu maka bele inkluidu materiais konstrusoins, suplai ba edifisio sira nian, transporte, aihan, no bele mos sasan Technolozia Informatika nian.
- Halo koordenasaun ho grupo verifikasaun, ajuda atu identifika empresario local medio nomos ki’ik nebe bele hatudu abilidade / kbit atu fornese sasan no servisu sira ne’e, no establese parseria.
- Ajuda Associate Suporta Ligasaun fornese servisu suporta ligasaun ba manazer aprovizionamentu sira ho halo ligasaun ba sira nia aprovizionamentu estranzeirus actual nian ho alternativus aprovizionamentu potensial iha rai laran nian.
- Dezemvolve programas no instrumentu promosaun (marketing) ba programa Suporta Ligasaun atu fasilita indvidus vizitor no staff internasional sira hodi sosa sasan iha negosius local sira.
- Manten apontementu (record) no prepara relatorio konaba actividades Servisu Suporta Ligasaun , inkluidu numeru negosius nebe konsulta tiha ona, numeru ligasaun nebe halo ona, valor husi kontratus ka tranzasaun nebe fasilita tiha ona no servisu nebe mosu ka iha tamba tranzasaun ka kontratu sira ne’e.
- Superviziona, manten no hatama (update) informasaun iha blog hanesan: blog Serbisu, blog Aluga Uma, blog Kareta, etc.
- Atende kursu treinamento nomos actividades aumenta kapasidade ho instrusoins husi superior sira .
- Pronto hatu halo servicu seluk kuandu presiza..
Kualifikasaun
- Graduado Universidade iha area nebe relevante nomos experiensia professional substansial iha pozisaun senior (ex. masterado ka iha experiensia tinan 3, baixarelato ka iha experiensia tinan 5, no Sertifikadu SMA ka iha experiensia tinan 10).
- Iha experiencia atu halo ka dezenvolve programas no instrumentu promosaun / marketing hanesan brosuras, posters no mos reklame.
- Iha experiencia konaba halo promusaun / marketing ba atendentes internasional sira.
- Iha koinesementu konaba komunidades negosius Timorenses no industria.
- Kbit/kapasidade aprezentasaun nebe solid.
- Fiar an no abilidade atu hasoru executivu nivel as (ema boot), ofisiais no doadores sira.
- Iha experiencia kona ba programa basik MS-Office, liu liu Word, Excel no PowerPoint.
- Familiar ho Outlook no aplikasaun internet sira seluk.
- Bele kolia no hakerek iha lingua Tetum no Ingles (requeridu), no hatene lian Bahasa Indonesia, Portugues, ho dialecto Timorense sira seluk .
- Kapasidade organizasional nebe forte.
- Hetan ona treinamentu spesializadu iha Administrasaun no/ka Administrasaun Bisnis nudar vantazen ida.
- Spesialidade treinamento iha administrasaun no mos administracao bisnis.
- Iha konesimento baziku konaba logistika mos vantazen ida.
- Iha personalidade no talenta nebe diak no mos iha kapasidade atu servico hamutuk.
Servisu fatin
Dili, Timor-Leste, iha viajem periodiku ba distrito hotu-hotu.
Durasaun
Tenke akaba termo probasionario ba fulan tolu, no sei bele extende servisu to’o 30 de Junho 2010 no liu tan depende ba iha situasaun fundus.
Vagas sei ramata iha
30 Novembro 2009
Prosesu aplikasaun
Atu hato aplikasaun ba pozisaun ida ne’e, halo favor haruka karta aplikasaun (cover letter), CV actual, no referencia profesional 3 liu husi email ba Sra. Claire Parois iha parois@pdtglobal.org, ka bele haruka dokumentus sira iha leten ne’e ba iha Peace Dividend Trust, Estrada de Balide, PO Box 368, Dili, Timor-Leste.
Kona ba PDT
Peace Dividend Trust nudar fundasaun non-profit nebe dedica nia servisu atu halo misaun humanitarian no paz nian efisiente, efectivo no equilibradu liu, hato’o paz nebe metin no justo ho klibur dame nebe bo’ot. Projectu “Peace Dividend Marketplace” (PDM) nudar aprosimasaun inovativu ida atu hasae inpactu ekonomia, no rezulta klibur dame, liu husi prezensa azudus internasional no misaun humantaria iha Timor-Leste. Atu hetan informasaun seluk tan bele vizita www.peacedividendtrust.org.
Tuesday, November 3, 2009
UNDP, National Project Officer, Deadline November 09, 2009.
Vacancy Announcement
Project Title: Infuse Inclusive for the Under-served Economy
Post Title: National Project Officer
Duty Station: Dili,
Contract Type: UNDP Service Contract (SC)
Duration: 6 months (with possible extension)
Level: SB-4
Expected Starting date: December 2009
Organization Unit: UNDP/UNCDF, INFUSE Project
Entry Salary: US$ 14,472 per annum
Entitlements/Benefits: Please obtain from the UNDP, Human Resources Unit
A. Background and Organizational Context:
INFUSE is a UNCDF program implemented jointly with UNDP and the Ministry of Economy and Development from 2008 to 2012. The purpose of the INFUSE program is to increase access to sustainable financial services for the low income population by providing technical assistance, training, and loan capital to financial service providers. This project is managed by the INFUSE program team Chief Technical Adviser (CTA) and reports to the Management Committee for Inclusive Finance (MCIF: comprised of the Ministry of Economy and Development and donors to the program). The National Project Officer (NPO) will have the overall responsibility of day to day program coordination and support under the direct supervision and guidance of the CTA. The NPO will work in close collaboration with a National Administrative / Finance Officer.
B. Functions and Responsibilities / Key Results Expected
The NPO plays a substantive role in the INFUSE team in providing timely and high quality communications, operational, and reporting support and coordination for the implementation of all program activities. The NPO also works in close collaboration with UNDP’s Operations & Support Teams to ensure coordination and conformity to UNDP’s established administrative, procurement, financial, reporting rules, processes and standards. S/he will also assist in liaising with the MCIF members, partners and stakeholders.
The key function is to provide daily coordination of program activities, and provide assistance and support to the program team in the implementation of INFUSE program activities to achieve successful implementation of the INFUSE program.
1. Assist in the administration and implementation of program delivery through various reporting systems, processes and procedures, and support results-based management. (Result: INFUSE contracting, awards, payments, and reporting will be completed quickly, transparently and without error.)
q Assist in the preparation of regular program reports.
q Present information/reports for identification of areas for support and interventions.
q Research and resolve questions related to processing of Performance Based Agreements and procurement of services.
q Coordination and management of day to day administrative and operational activities for the INFUSE program.
q Serve as the responsible focal point for program monitoring and evaluation, and UNDP country program reporting and planning
q Organize and facilitate workshops and meetings with partners and stakeholders.
q Provide guidance on administrative and operational policies and procedure to the INFUSE team and to the partners on routine implementation of projects.
q Analyze and identify operational and administrative problems, and develop creative solutions.
q Assist in processing of staff/workshop participants travel in line with procedures.
2. Coordinate and provide administrative support and assistance to the Team in implementing the program. (Result: INFUSE has necessary support to efficiently and quickly process contracts and awards, travel, and requests for information.)
q Coordinate with other INFUSE team members in conducting Administrative, Finance and Logistical functions and ensure timely and effective implementation of project activities;
q Organize receipt of proposals and requests from potential partners.
q Assist in preparing and processing performance based agreements.
q Assist in the recruitment and contracting of short-term consultants and other procurement services
q Manage and monitor the timely receipt of partner reports.
q Assist in the follow up on reports from partners, including aggregating basic information and data provided.
q Assist in the preparation of annual work plans and results reporting and conduct data collection as necessary.
q Work closely with other departments for the consolidation of reports to UNDP and UNCDF management.
q Prepare monthly progress updates, Quarterly and Annual reports to the GoTL, MCIF, UNCDF and UNDP;
q Manage travel and logistical arrangements for INFUSE staff and for visiting missions and in obtaining visas for staff and consultants traveling to the field.
q Maintain good communication and build relationships and networks with relevant ministries and government offices such as the MoED as well as key partners and stakeholders.
q Transfer knowledge on program policies and procedures to local partners.
3. Support to the effective functioning of the MCIF (Result: Regular MCIF run smoothly, requests are met quickly, efficiently and respectfully, and all meetings and correspondence with the Committee is tracked and archived)
q Provide timely support to the MCIF in terms of effective communications, organization of meetings, calls, and videoconferences and ensure timely reporting.
q Prepare documentation for MCIF meetings, prepare minutes, and track follow up.
q Compile reports on project awards, track disbursements and expenditures against benchmarks.
q Assist in tracking and reporting on mobilized resources.
4. Support to Implementing Partners. (Result: relationships and partnerships developed, and mutual obligations met efficiently and respectfully)
q Assist the implementing partners to comply with Performance Based Agreement obligations, including reporting.
q Provide information from INFUSE and assist with finding answers to queries.
q Arrange meetings and maintain communication channels.
q Identify solutions for problems encountered by partners during project implementation
q Research and collect information on partners that are presented in the media or public forums.
5. Participation in knowledge building and knowledge sharing. (Result: INFUSE is viewed as a reliable, organized, and transparent source of information and takes the lead on sharing information with stakeholders in
q Coordinate with UNDP and UNCDF’s communications and knowledge management teams.
q Disseminate information on the program to stakeholders and partners.
q Coordinate and /liaise with editors, translators, and printers of INFUSE reports, briefs and other knowledge products before publishing
q Maintain knowledge product database of external materials collected by INFUSE staff.
q Liaise with regional centers, UNDP country offices and development partners for information sharing
q Manage logistical arrangements for conferences/workshops/meetings undertaken by the INFUSE Team.
q Create information packages, letters of invitation relevant to upcoming events
5. Enhanced learning and professional development. (Result: Program Assistant is up to date on the latest skills and training needed to efficiently support the INFUSE team.)
q Enroll and completion of online learning courses – including mandatory UNDP courses related to Atlas, internal processes
q Participate in training and capacity development activities
q Pro-actively learn about the INFUSE program and microfinance sector to effectively support the program and its partners, and reporting obligations.
C. Functional Competencies and Critical Success Factors:
In addition to specific job tasks, the NPO is expected to carry out their work with professional standards demonstrating the skills and behaviors as listed below.
Development an Development and Operational Effectiveness
Operational Effectiveness
q Ability to organize and perform a variety of specialized tasks simultaneously related to Results Management, including administrative support to design, planning and implementation of program, managing data, reporting.
q Actively follows up with others to advance tasks
q Provides guidance on policies and procedures
q Ability to perform a variety of specialized tasks related to Results Management, including support to design, planning and implementation of program, managing data, reporting.
Leadership and Self-Management
q Focuses on results for the client and responds positively to feedback
q Consistently approaches work with energy and a positive, constructive attitude
q Remains calm, in control and good humored even under pressure
q Interacts with others in a professional, respectful, and friendly manner
q Pro-active, takes initiative and creatively provides solutions to problems
q Completes tasks efficiently and with minimum supervisory follow up
q Manages own time and tasks effectively and efficiently
q Carefully checks own work for accuracy and completeness
Knowledge Management and Learning
q Shares knowledge and experience
q Actively works towards continuing personal learning, and applies newly acquired skills
q Demonstrates openness to change and ability to manage complexities.
D. Recruitment Qualifications:
q Master’s Degree or Bachelor’s degree, in finance, business administration, economics, accounting, marketing or a related field.
q Depending on educational background, 2 (with master’s degree) to 4 (with bachelor’s degree) years of progressively responsible program experience
q Experience with the UN organization/agency is an asset.
q Experience in managing reports
q Excellent writing, communication and organization skills;
q High level of accuracy and reliability
q Strong written and spoken skill of the UN working language (English) of the duty station. Knowledge of Portuguese, Tetum and/or Bahasa Indonesia preferred
Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:
Human Resources Unit
United Nations Development Programme
Obrigado Barracks Compound, Building 11
Caicoli Street
Dili, Timor-Leste
Fax: +670 3313534
E-mail: personnel.tp@undp.org
The deadline for submitting applications is 9 November 2009.
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
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