WFP, Tally Clerk, Deadline August 24, 2009.

Vacancy Announcement No. 2009/TL-014

WFP is the world’s largest humanitarian Food Aid Agency helping more than 90 million people, with an annual budget of nearly US$3 billion. In Timor Leste we aim to assist approximately 250,000 people through School Meals, Mother & Child Health Care, Food For Work and Emergency Relief.

We are currently seeking a qualified candidate for the following post

Post Title: Tally Clerk

Contract Type: Service Contract

Post grade: SC-2

Duration: One year Service Contract (with 3 months’ probation period) renewable

Duty Station: Dili

Deadline of Application: 24^th August 2009

Duties/Responsibilities:

Under the direct supervision of the WFP Logistic Officer, Tally Clerk will be responsible for, not limited to, the following duties.

q Supervise the loading, off-loading and stacking of the commodities, and assist the store keeper to keep updated records on stack card, and/or computer inventory lists;

q Make appropriate remarks on WFP tally sheets when differences are observed between consigned and received quantities;

q Supervise cleaning exercise after loading and off-loading and reconstitution exercise when required;

q Check and control incoming goods both food and non food commodities by such methods as physical counts, random weight checks, rejection of any spoiled commodity, reconditioning of underweight bags, etc to ascertain that they meet the required specifications and to report anomalies if any;

q Prepare the delivery of goods upon request of the storekeeper against official and approved documentation;

q Participate in periodic physical inventory checks as assigned by the storekeeper;

q Timely report and, in consultation with the storekeeper, undertake re-bagging/re-packing, reconstitution and segregation of damaged food;

q Implement proper stacking according to commodity and Shipping Instruction (SI) numbers;

q Prepare dispatch tally sheets for commodities issued from the warehouse;

q Issue WFP Waybill against loading instruction/tally sheets and distribute as per WFP guidelines;

q Record all commodity receipts, issues and disposal on stack cards;

q Assist the storekeepers’ supervision and training of casual labor;

q Perform other related duties as assigned by supervisor(s).

Qualifications/Experience:

• Secondary School education
• At least one year of related experiences in inventory keeping or warehousing in logistic/transport operations.
• Knowledge of basic computer skills including keyboard/mouse skills and knowledge of common basic software packages. Knowledge of commonly used office equipment.
• Fluency in both oral and written English. Knowledge of local languages.

Qualified Timorese candidates are requested to quote the Vacancy Number on the envelopes and send or hand deliver their application letter, enclosing their updated CVs together with copies of academic and professional certificates, names and addresses of three referees to:

Human Resources Officer

UN World Food Programme

Rua Balide, Mascarenhas, P.O. Box133, Dili, Timor Leste

Post is open to male and female candidates, but female candidates are particularly encouraged to apply. Only short-listed candidates will be contacted

Date of Issue: 10/08/2009

WFP IS AN EQUAL OPPORTUNITY EMPLOYER

WFP, Logistics Assistant, Deadline August 24, 2009.

Vacancy Announcement No. 2009/TL-013

WFP is the world’s largest humanitarian Food Aid Agency helping more than 90 million people, with an annual budget of nearly US$3 billion. In Timor Leste we aim to assist approximately 250,000 people through School Meals, Mother & Child Health Care, Food For Work and Emergency Relief.

We are currently seeking a qualified candidate for the following post.

Post Title: Logistics Assistant

Contract Type: Service Contract

Post grade: SC-4

Duration: One year Service Contract (with 3 months’ probation period) renewable

Duty Station: Dili

Deadline of Application: 24 August 2009

Duties/Responsibilities:

Under the administrative directive of the Country Director, Deputy Country Director and supervision of National Logistics officer/Logistics Officer, Logistics Assistant will be responsible for the following duties and responsibilities:

q Assist National Logistics Officer in the management of logistics operations including all logistics assets in order to ensure timely and cost-effective delivery of WFP cargo from point of entry up to FDP;

q Ensure arrangement of prior clearance and availability of required documents of the shipments arriving Dili by sea or road to avoid delays/demurrage

q Liaise and provide support to the sub-offices with a view to streamline operational issues and prevent logistics bottlenecks such as timely receipts and dispatches of relief food.

q Monitor transporters movement and report any problems with regard to dispatches and receipts in coordination with origin and destination.

q Coordinate with WFP Security Officer on security matters during the movement of WFP own or commercially contracted convoys and report incidents as and when occured.

q Prepare the Landside Transport Instruction (LTI) and follows-up status daily and provides daily status report.

q Assist in the coordination of logistics operations with other organizations in Dili, East timor including transport companies, Government representatives and warehouse operators.

q Follow-up with the shipping & customs agent on ship ETA’s, Arrival and make clearance arrangements (thourgh appointed agent) to deliver the cargo in our warehouses.

q Ensures that WFP waybill is issued for all movement of cargo without exception and submit waybill copies for data entry into COMPAS.

q Provides input to logistics network design, Assist Logistics officer in troubleshooting incidents and to ensure smooth implementation of logistics operation.

q Assist warehouse staff in their day to day operations.

q Perform any other related duties as and when required

Qualifications/Experience:

• Secondary school education, preferably Certification in business administration or economics, or relevant

logistics qualifications or extensive logistics experience.

• At least 2-3 years experience in shipping, freight forwarding, trucking, warehousing or other

logistics/transport operations

• Sound judgment, initiative and integrity; ability to extract, interpret, analyze and format data and to resolve operational problems. Ability to work with minimum of supervision; ability to write reports in English. Must be able to work effectively under time constraints and pressure and to deal patiently and tactfully with staff members at all levels and with others.
• Fluency in both oral and written English. Knowledge of local languages.

Qualified Timorese candidates are requested to quote the Vacancy Number on the envelopes and send or hand deliver their application letter, enclosing their updated CVs together with copies of academic and professional certificates, names and addresses of three referees to:

Human Resources Officer

UN World Food Programme

Rua Balide, Mascarenhas, P.O. Box133, Dili, Timor Leste

Post is open to male and female candidates, but female candidates are particularly encouraged to apply. Only short-listed candidates will be contacted

Date of Issue: 10/08/2009

WFP IS AN EQUAL OPPORTUNITY EMPLOYER

NRC, Freelance Journalist.

ARE YOU A FREELANCE JOURNALIST RESIDING IN TIMOR-LESTE LOOKING FOR INTERESTING CHALLENGES?

The Norwegian Refugee Council (NRC) has been working in Timor-Leste since November 2006, supporting the Timorese government in humanitarian assistance to IDPs, within shelter, camp management and youth training. Most recently, NRC has also started with school reconstruction of up to 30 schools in rural areas and (on the job) on site teacher training at these schools.

Are you:

• An experienced writer/journalist, with knowledge about humanitarian or development assistance?
• Capable of writing in perfect English for a non-academic reader in an eloquent manner?
• Capable of keeping deadlines?
• Willing to see the details in things, to express the outcomes and the impact of humanitarian and early recovery assistance as provided by NRC and partners?
• A networker?

For more information, contact: Alfredo Zamudio, Country director, Norwegian Refugee Council (NRC), Timor-Leste

E-mail: c-director@easttimor.nrc.no

Phone: +(670) 733-0059

For general information about NRC, check out our website at http://www.nrc.no

Arte Moris, Administration Officer, Deadline August 28, 2009.

APPLICATIONS SOUGHT TO FILL THE POSITION OF

ADMINISTRATION OFFICER AT ARTE MORIS FREE ART SCHOOL AND CULTURAL CENTRE

Arte Moris ‘Living Art’ Free Art School and Cultural Centre is looking to appoint an Administration Officer to the office team.

The School, based in Dili, was established in 2003 and is independently run. It carries out an art teaching programme, art development activities and external projects. The School is organised and run by the founding group of Artists. The Officer will report to and work closely with the Administration Manager and other members of the office team to carry out his/her role.

A summary of the job description is set out below:

• Assist in managing day-to-day electronic and hard copy filing;
• Creation of electronic documents as and when requested;
• Setting up templates and providing dcumentation on a regular basis, such as timesheets;
• Assisting in the operational activities of the School;
• Assisting in the project management activities of the School;
• Managing the processing of artwork from creation to sale;
• Assisting in the administration of the teaching and art development programmes as requested;
• Provide support in marketing activities, as and when requested;
• Assist in managing aspects of the ICT system, such as regular file backing up

A more detailed job description will be provided to those interested in applying for this position.

The requirements of the candidates applying for the position are set out below:

· Demonstrated successful management of both hard and electronic copy filing system;

· Skill in managing inventories, maintaining office equipment, and other orgnaisational assets, such as vehicles;

· Experience in assisting in the management of staff training needs, recruitment, and staff contracts;

· Ability to work and fully contribute to and within a team environment;

· Ability to plan and carry out his/her work programme with minimum supervision;

· Ability to manage his/her own time effectively;

· Competency in the use of the Microsoft Office suite of software programs;

· Written and spoken fluency in both Tetun and English;

· The production of two recent references (one employment related and one character reference)

Those candidates interested in applying for this position should submit their Curriculum Vitae covering the following minimum information – Application Date ; Position Applied For ; Full Name ; Home Address and Contact Number and Email Address ; Status (ie Male/Female ; Single/Married) ; Driving License type (if any) ; Current Name and Address of Employer (if working) ; Duration of Current Employment ; Current Position Held ; Responsibilities of Current Employment ; Activities undertaken in Current Employment ; Qualifications ; Any Training Received in last Two Years relevant tothis position ; Achievements ; Recreational Interests ; Employment History from 2004 onwards Applications should be emailed to the following addresses:

juliantobulak_17@yahoo.com and admin@artemoris.org

If any candidates would like further information, please contact the School Director Julianto Pereira on mobile no. 733 0858 or Charline Bodin on mobile no. 748 3971

The closing date for acceptance of applications will be 5pm Friday 28th August 2009

Ministry of Agriculture and Fisheries, Office Manager, Deadline August 15, 2009.

REPÚBLICA DEMOCRÁTICA DE TIMOR-LESTE
MINISTÉRIO DE AGRICULTURA E PESCAS
Direcção dos Serviços de Produção Alimentar & Direcção de Pesquisa Seedsof Life II
Fini ba Moris - PO Box 221, Dili Timor-Leste

Position: OFFICE MANAGER
Location: Based in Dili, possibly with some travel to research centres or other locations in East Timor.
Duration: 1 year Full-time, with possibility of extension
Responsibilities:
The Office Manager will report to the Australian Team Leader (ATL) and Research/Extension Advisers (R/E Advisers) but be directly answerable to the ATL.
The Office Manager will ensure the smooth administrative function of the program and supervise the Office staff and Drivers in a supportive role to enhance office systems and staff capacity.
The Office Manager will – under the supervision of the ATL and R/E Advisers – assist with preparing program and financial reports, provide general administrative support for the Dili Seeds of Life office and other short-term program activities as required.
Duties:
The Office Manager will:
• maintain office and administrative systems with the support of the Admin Officer (under the guidance of the Project Coordinator and ATL);
• manage the in-country project finances, including monitoring of account balances, preparation of quarterly accounts and corresponding financial reports, supervision of petty cash and payment of salaries and taxes;
• provide assistance to the ATL in preparing funding requests;
• manage the procurement of services and materials in-country (in accordance with GOA and GOET government procurement guidelines);
• maintain records for locally engaged project staff;
• organize vehicle and staff travel to districts;
• provide support to the ATL in organising travel and accommodation for short term consultants, organising venues and services for training or other project activities;
• supervise the Administration Assistant in the registration of project assets (including labelling of all project assets and maintaining a record of their location and condition);
• provide other support to the ATL or other project staff, as directed by the ATL.
Qualifications & Experience:
(A) Essential:
1. accounting and/or financial management experience;
2. fluency in English and Tetun or Bahasa Indonesia;
3. ability to multitask;
4. clear and concise report writing skills;
5. teamwork in a multicultural environment;

(B) Desirable:
1. previous business or project experience in East Timor;
2. previous experience in managing personnel; and
3. good leadership and communication skills.

Please submit a cover letter and CV to: rob.williams@seedsoflifetimor.org no later than 15 August 2009.
Only successful candidates will be contacted

CARE International Timor-Leste, Local Capacity Building Consultant, Deadline August 15, 2009.

TOR Local Capacity Building Consultant

Time: August 25 – September 30, 2009
Duration of consultancy: 34 days
Place: Dili, Bobonaro, Covalima, Timor-Leste
Reports to: Ingvild Solvang (PM, Integrated Rural Development, Buddhi Kunwar, PM LIFT Project ) and Carol Boender (ACD Program)
Deadline for applications: August 15, 2009

Please send applications to:
ingvild.solvang@gmail.com, buddhi.kunwar.citl@gmail.com

Background
a) CARE International Timor-Leste (CITL) has been awarded a grant from ENI to implement a 15 month Integrated Rural Development (IRD) Project in 6 villages in Bobonaro and Covalima Districts.

The project uses an integrated and multi-sector approach to improve health and livelihood security. The project has four main objectives:

1. to improve environmental health and nutrition in selected villages
2. to improve household food-security in selected villages
3. to improve infrastructure in selected villages
4. to increase the capacity of community organizations and local NGOs for planning and implementing development activities in selected villages

The project will work in partnerships with local and district authorities, service providers and integrate with other CARE projects to achieve these objectives.

CARE has worked in Timor-Leste since 1994 within the sectors of education, child rights, urban community outreach and peace building, community health, nutrition and malaria prevention, capacity building for local partners including governmental and non-governmental organizations, micro-enterprise and employment generation, women’s participation and gender equality, food security and disaster risk reduction. The Integrated Rural Development initiative aims to further develop best practices and lessons learned accumulated through years of experience in Timor-Leste and worldwide.

b) CARE Local Initiatives for Food Security Transformation (LIFT), an EuropeAid funded (EC) project, will be supporting 3,000 vulnerable households in Liquica and Bobonaro districts in Timor-Leste in order to address the underlying causes of food insecurity. The project will build upon CARE’s past experience working in the target areas. Project will incorporate four inter-related strategies:

• Promoting the empowerment of vulnerable women, men and youth groups to access social and agricultural support services
• Increasing agricultural productivity based on a watershed approach
• Increasing availability of improved seed through seed production at the households level, and
• Mainstreaming community-based disaster risk management for sustainable production systems

The project works in partnership with two local NGOs CDEP and TAHA. CARE covers the salary of two staff from each NGOs working in LIFT districts. Though staffs of the NGOs who worked closely with project team developed capacity in planning, implementation and monitoring of the project activities, there is a dire need to strengthen the capacity NGO management team on organizational management. Different evaluations (mid term review and EC RoM Mission) have also indicated the poor capacity and low level of skills and knowledge of NGOs on organizational management aspects. LIFT wants to identify gaps on organizational management of partner NGOs and aims to strengthen the capacity of NGOs by addressing those gaps in future.

Scope of work
The consultant is expected to produce the following outputs:

1. Training needs assessment for 3+2 local NGO partners of IRDP and LIFT (5 days)
2. Tutoring and training for local NGO partners of IRDP and LIFT in organizational management (15+10 days)
3. Development of a CARE International Timor-Leste partnership strategy in line with the recent Long Range Strategic Plan (3 days)
4. Exit report and presentation with recommendations (1 day)

Requirements

- Based in Timor preferred
- Fluent in Tetum or Indonesian
- Very familiar with Timorese local NGOs and Local government
- Excellent facilitation skills
- Broad experience with giving trainings within organizational management and community development
- Excellent understanding of INGO and local NGO partnership models
- Cool and dynamic with enthusiasm for rural development

NSD/UNFPA Census Project, Information Technology (IT) Officer Service Contract, Deadline August 24, 2009.

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Position: Information Technology (IT) Officer Service Contract

Project: NSD/UNFPA Census Project

Duty Station: National Statistics Directorate, Ministry of Finance

Duration: 1 year initially with possibility of renewal, (three months probation period apply)

Commencing: 1^st September 2009

Background

The Government of Timor-Leste through the National Statistics Directorate (NSD) plans to conduct next Population and Housing Census in 2010. Already preparatory activities for the 2010 census have commenced with support from UNFPA. In abide to strengthen the census office and provide IT support to other UNFPA projects, UNFPA would like to recruit a qualified person to the above position. The person will be part of the Census Project Office based at the National Statistics Directorate. He or she will be responsible to the Chief Technical Adviser of Census Project.

Tasks and Activities – Specific tasks and activities include:

1. Provide IT support to Census Project, NSD office, UNFPA office, RH project and Gender Project.

2. Design and manage deployment of Information Technology systems including budgeting and planning for NSD; and all UNFPA supported projects and the office.

3. Integrate Information Technology systems and ensure appropriate data security and access control, considering both local and wide area network as well the wireless connections.

4. Develop technical specification needed to facilitate procurement of Information Technology systems equipment and services at the least cost possible and in keeping with rules and regulations of National Statistics Directorate and as well to UNFPA standard.

5. Identify and test new software and hardware for improving and upgrading system performance, install any technology upgrades as required.

6. Maintain inventory material and/or database of information, such as computer related equipment, communication equipment, website content, training materials, etc.

7. Maintain systems and equipment by carrying out routine tasks as backing up data, monitoring network and systems, server and peripherals, running systems diagnostics, patch management and system organization, removing viruses and bad data, etc.

8. Liaise with ICT staff from parent Ministry of Finance in maintaining standard network of all directorates of the ministry.

9. Maintain National Statistics Directorate website, and regularly update its content as required.

10. Provide routine training to the staff working with and under you

11. Other related ICT assignment that may arise from time to time.

Qualifications and Experience

He/she should have the following skills, abilities and experience:

1. Degree in Computer Science, or its equivalent

2. Extensive training in ICT, network, website design and software upgrades

3. At least 3 years’ professional experience working with ICT

4. Good communications skills, including the ability to speak, read and write well in English.

Duty Station – Based at the National Statistics Directorate, Dili, with support to other UNFPA project census offices.

Payment and Benefits – UN salary scale for National staff based on education qualification and experience.

Applications – All applicants with the required qualifications and experience should submit a written letter of application, a copy of their curriculum vitae (CV) and photocopies of their certificates by Monday, 24^th August, 2009, to:

The UNFPA Representative,

UN House, Caicoli Street Dili, Timor Leste or you can send mail to: jsoares@unfpa.org