Alola Foundation, Directur Executive, Deadline 13 May 2009

Australian Scholarships, Deadline for Application 30 June 2009

International Company, Bookkeeper

Workshop Dili Auto Service, 2 positions for Secretary, Deadline 29 April 2009

Trócaire, Finance and Administrative Staff, Deadline 30 April 2009

JOB TITLE:Ofisiar Finansa no Administrasaun
FATIN:Dili, Timor-Leste
DEPARTMEN:International Department
LORON: 20 April 2009

Igreja Katólika Irlandia nian mak har’ii rócaire núdar organizasaun ba tulun dezenvolvimentu sosial. Trócaire la halao projetu rasik. Organizasaun ne’e halao ninia knaar liu hosi organizasaun lokal. Ami buka hela Timor oan ba servisu iha ami nia kantor iha Dili. Ami servisu ho ami nia parseirus hodi halao programa rua iha Timor-Leste – dezenvolvimentu rurais no mos hamenus konflikto.

Hanoin baziku kona ba knar ne’e:
Trocaire serbisu tiha ona hamutuk ho staf iha Timor-Leste nia laran hahu tinan 2007. Trocaire serbisu liu hosi parseiru lokal sira. Trocaire la implementa projeitu sira direitamente. Agora dadauk ne’e ami serbisu hamutuk ho organizasaun lokal liu 15 iha Timor Leste nia laran konsentra ba sustentavel vida lor-loron nian no hari’i pas.

Trocaire desentraliza ti ona manajementu finanseira ba ofisiu sira iha Asia do Sul. Ofisiu sira ne’e presiza staff ne be iho esperensia ho finansa atu maneje sira nia osan ne’ebe gastu ba aktividades, osan kantor nian, relatorio finansas no mos hodi suporta no halo monitorisasaun ba prosesu finansa parseiru sira nian. Administrasaun kona ba prosesu edifisiu no sistema sira mos sai hanesan aspektu ida hosi serbisu ne’e.

Hatan ba: Asistente Manejer Rejional, iha Dili

Durasaun kontratu: Tinan ida

Nivel no skala: Pozisaun nasional bazeia ba skala salariu INGO

Serbisu fatin: Dili, Timor-Leste no dala ruma la’o ba distritu sira.

Knaar atu halo:

Pozisaun ne’e sei involve iha serbisu hametin sistema sira finansial nian, halo planu, no halo monitoring ba osan sira ne’ebe sirkula iha nasaun laran. Hatebes (memastikan) katak iha transparensia no kontabilidade finansial tuir prosedur sira ne’ebe iha hodi hala’o serbisu tomak tuir xave serbisu ne’e nian. Pozisaun ida ne’e mos involve iha finansial hosi loron ba loron no hatebes funsionamentu administrasaun ofisiu. Pozisaun ne’e sei liga regular ho Ofisiar Finansa Rejional nian.

Knar no responsabilidade:

Finansa:• Mantein didiak numeru (jumlah) osan no pagamentu sira.
• Simu kuitansi/ resibu sira, verifika dokumentu sira, no prepara pagamentu sira ne’ebe mak husu atu aprova.
• Tulun staf hodi prepara no fahe osan viajen sira ne’ebe hetan tiha ona aprovasaun
• Hasai osan tuir lolos orsamentu ida-idak nia lina operasaun no nia doasaun sira.
• Arkivu didiak dokumentu sira kona ba osan no sasan tuir ida-idak ninian.
• Hafoun nafatin osan nia regista no halo relatoriu orsamentu fulafulan.
• Fo tulun ba ofisiariu sira programa nian atu hafoun nafatin parseiru nia relatoriu sira kona ba orsamentu, verifika tranzasaun sira, no kria mekanismu ruma atu parseiru sira bele hadi’a sira nia sistema finanseira no kontabilidade.
• Hatebes katak staf no parseiru sira sei kumpri no halo tuir Trocaire nia politika finanseira.


Administrasaun:
• Tau matan ba serbisu sira lor-loron nian iha ofisiu.
• Fo tulun ba Asistente Manejer Rejional hodi hala’o nia serbisu.
• Halo tuir nafatin prosedur sira ne’ebe iha atu nune’e knar ofisiu nian la’o diak.
• Dezenvolve forma no prosedur foun sira ne’ebe presiza.
• Halo preparasaun ba enkontru sira no eventu sira seluk Trocaire nian.
• Hatebes katak edifisiu ho nia ekipamentu sira iha kondisaun diak no seguru, presiza hadi’a no taumatan didiak nafatin.
• Halo tuir lolos regra sira administrava nian ba buat sira ne’ebe selu karun.
• Trata visa ba staf sira ne’ebe hosi rai/ nasaun seluk.
• Halo ligasaun ho ofisiu sira seluk ne’ebe mak relevante.
• Husu ka selu uluk (booking) tiket sira ba viajen internasional.
• Hala’o mos funsaun sira seluk ne’ebe relasiona ho knar sira ne’ebe mak ofisiu presiza.

Knar seluk tan:• Kuidadu no rai didiak nafatin segredu sira ne’ebe relasiona ho organizasaun nia serbisu.
• Halo ligasaun ho Ofisiu Rejional koba assuntu finanseiru no relatoriu sira.


Kriterius – Tenke iha

Esensial:
• Esperensia minimum serbisu tinan rua iha finansa iha organizasaun non-gouvernmental ka iha esperensia ba finansa tinan rua hosi organizasaun privadu ruma.
• Akaba kursu iha universidade ka kolejiu hosi area finansa, kontabilidade, ka relasaun ho area ne’e.
• Iha kuinesementu kona ba komputeriza sistema sira kontabilidade nian, spreadsheets no mos programa database ne’ebe standar.
• Iha kuinesementu kona ba kontabilidade, prokuramentu, kontrola no manejementu finansial ba osan projetu sira nian ne’ebe mai hosi donor.
• Hetan konfiansa maka’as, iha objetividade no honesti/ laran mos.
• Fleksibilidade, iha kapasidade atu resolve problema, iha kapasidade serbisu iha situasaun mudansa struktura no iha presaun nia laran.
• Koalia no hakerek Tetun diak/mos.
• Minimal Ingles nivel baziku – koalia no hakerek.
• Iha kapasidade atu serbisu nu’udar parte hosi tim / ekipa ida.
• Iha kapasidade halo planu no hanoin ne’ebe proativu.

Presiza liu ema ne’ebe mak:
• Iha esperensia serbisu ba organizasaun ruma ne’ebe bazeia ba igreja.
• Koalia no hakerek Bahasa Indonesia diak.
• Koalia no hakerek Ingles diak.


Atu hatama applicasuan tenke :
1) Hakerek surat ida ba explika tamba sá Ita-bot hakarak núdar kandidatu diak ba kaer servisu ne’e
2) Haruka CV kona ba kandidatu ninia esperiénsia importante liu ba servisu ida ne’e. Favor ida fo detail/informasaun espefiko kona ba actividades Ita-bot halo iha servisu uluk. Labele fo geral deit.
3) Fo referensias toulu (informasaun hosi ema ne’be konhese Ita-bot nia hahalok/servisu ti ona) .

Favor hatama surat hirak ne’e iha eskritóriu Trócaire nian, iha CRS nia kotuk, iha Rua Dom Aleixo Corte Real, Fomentu. Labele husik surat ne’e iha CRS nia eskritóriu.

Loron ikus liu ba hatama surat ba servisu ne’e: 30 Avril 2009, tuku hat lokraik (4:00 pm).

Aviso kona ba ema ne be hetan intervista: 1 May 2009, tuku hat lokraik (4:00 pm).

Intervista la’o: 5 May 2009

CARE, Data Entry Clerk, Deadline 30 April 2009

Ministry of Health, Medical Equipment Specialist Advisor, Deadline 18 May 2009

Government of Timor-Leste

Ministry of Health

Closing date: 18 May 2009

Location: Timor-Leste - Dili with travel to the districts of Timor-Leste

Ministry of Health

Position Code: 5.B.19
Position Title: Medical Equipment Specialist
Unit: Medical Equipment Department, National Directorate of Administration, Logistic and Procurement
Reporting to: Head of the Medical Equipment Department
Version: March 2009
Position Start: July 2009
Position End: July 2011 (24 months)
Probation period: 3 Months
Assessment: Annual

Background of the Project

The Government of Timor-Leste has received International Development Agency (World Bank – IDA) grant together with AusAID Trust Fund Grant for the Health Sector Strategic Plan – Support Project (HSSP-SP). The overall objective of the project is to improve the quality and coverage of preventive and curative health services, particularly for women and children, in order to accelerate progress toward achieving the health Millennium Development Goals (MDGs). Specifically, the project aims to improve accessibility to and demand for quality health services, strengthen management and human resource development, support systems and improve overall coordination, planning and monitoring.

Due to the rapid progress in the sector of Healthcare Technology and the necessity to advance practices in clinical and medical treatment systems, the need for Health Care Technology Management is a priority in the Health Sector. The curative services in hospitals and clinics are increasingly dependent on the Biomedical Equipment and Laboratory Services for diagnostic purposes. To ensure accuracy of equipment based diagnostic reports, proper functioning of equipment is essential. Periodic calibration, preventative maintenance, routine equipment inspection and Total Quality Management of Biomedical Equipment is essential to ensure and guarantee the effectiveness and reliability of the Diagnostic Equipment.

The Ministry of Health, Timor-Leste is committed to providing reliable health care services to the population from all Health Facilities in the country by establishing an appropriate Biomedical Equipment Management and Maintenance System.

General Objective of the Position (Medical Equipment Specialist):

The objective of this appointment, Medical Equipment Specialist is the provision of effective management and maintenance of Biomedical equipment which includes capacity building activities in the sector. The Medical Equipment Specialist will function in the Medical Equipment Department, under National Directorate of Administration, Logistic and Procurement of Ministry of Health, Timor-Leste. The services of the Specialist will be required at policy level and operational level at centre and in the districts for the Ministry of Health, Timor-Leste

Major Objectives: The major objectives of this appointment include;

- Strengthen the Medical Equipment Department of Ministry of Health in the area of organisational setup, capacity building, policy development and implementation
- Carryout the maintenance and repair activities for Health Posts, Community Health Centres, District Hospitals, Referral Hospitals and National Hospital in Dili, where possible in a mentoring, skill transfer roll.
- Development of medical equipment maintenance strategy and physical assets management plan for Ministry of Health and establish central, referral and facility level maintenance and repair (M&R) workshop in the central , regional, districts and health facilities in the country
- Development and update the essential equipment list for all levels of health facilities in country with brief specification and list of spare parts required
- Update the equipment inventory list and establish an appropriate equipment database which includes the a reporting system for medical equipment maintenance problems
- Develop training modules for major equipment and conduct in-country training for MoH and facility level maintenance staff and develop and implement a users training program including equipment care, operation, safety and infection control.
- Assist with the technical aspects of medical equipment procurement including development of specifications, bidding documents, bid evaluation and contract award.
- Carryout equipment inspection, testing and certification of acceptance for newly procured/donated equipment, spare parts and consumables
- Conduct an orientation course for management staff and supervisors of the health facilities on equipment use, maintenance and repair need, inventory and reporting systems.
- Assist the MoH and Facility In-charge to check the stored equipment and prepare the disposal list.
- Carryout a needs assessment for maintenance and repair training for facility staff and recommend both in-country and overseas trainings
- Update and keep the equipment wise Operation and Maintenance Manuals and conduct training for their application

Scope of services:

Policy Matters:

- Development of medical equipment policy which inlcudesnational standards, specification, procurement, donation, insurance/warranty, operation, maintenance, inventory, safety, phase-out/replacement, environment/radiation protection and other as appropriate)
- Development of equipment maintenance strategy and policy implementation plan
- Develop/review maintenance management structure particularly for medical equipment at centre and facility level. Design equipment maintenance referral protocols and structure.

Technical and Management issues:

- Prepare the list and specification for maintenance and repair tools for all levels of M&R workshops.
- Carryout an assessment for the possibility of outsourcing the equipment maintenance contracts and provide the recommendations
- Establishment and operation of maintenance and repair workshops at central, referral, district and facility level.
- Develop and implement preventive maintenance plan (routine inspections and calibrations) for all levels of Health Facilities
- Based upon the situational analysis and requirements; recommend standby equipment for emergency use in case of unexpected breakdown and failure of existing equipment.
- Update and keep the equipment Operation and Maintenance Manuals including the circuit diagrams.
- Monitor safety and radiation (health and environment) protection activities of the Facility.
- Update the equipment assets register of all Health facilities and transfer those information to the computerised equipment database system
- Provide Ministry of Health/ Head of Medical Equipment Department with regular monthly status reports highlighting the progress made on Equipment Maintenance and Management Programmes.

Supervision/Coordination role:

- Supervise equipment maintenance and repair activities of all level of Health Facilities under MoH.
- Assist the Procurement department of MoH for the equipment procurement and carry out equipment inspection, testing and certification of acceptance for newly procured/donated equipment, spare parts and consumables
- Assist MoH for estimating the annual budget for equipment procurement and maintenance and repair budget required for all levels of health facilities
- Coordination and liaison support with the building and other supportive services of the health facilities for the effective utilisation of equipment services
- Develop and Implement Disaster Management Plan for medical equipment
- Provide coordination support to the Information, Communication and Technology Specialist and Health Management Information System Specialist to update the information regarding the medical equipment status
- Respond to the queries from the District team or Facility in-charge regarding the Physical Assets Management and Maintenance issues
- Arrange/participate meetings with hospital/facility in-charges and maintenance team for the medical equipment management, maintenance and training issues
- Provide support and coordination to the Facility Maintenance coordinator and Engineers of MoH.

Capacity Building:

- Design and conduct equipment maintenance and repair trainings (preventative and corrective) for facility maintenance staff.
- Design and conduct training on Inventory management, equipment database, Maintenance requests and actions, equipment replacement plan, safety and radiation (health and environment) protection.
- Train the maintenance staff assigned by Hospital authority or Ministry of Health on Physical Assets Management and Maintenance activities.
- Design and conduct orientation, refresher and users training programmes.

Outputs required:

- Monthly progress report to the Head of the Medical Equipment Department, outlining progress and issues of management, maintenance and capacity building activity.

- Establishment of a functional medial equipment department in MoH and M&R Workshop in Referral, Districts and Facility level

- Equipment inventory and computerised database system in centre and facility levels and recording system of maintenance requests and action in place.
- Operation and Maintenance Manuals of all medical equipments produced and available for all health facilities.
- Medical Equipment Policy of MoH, Government of Timor-Leste is approved and policy implementation plan is available.
- Maintenance Strategy for MoH is approved and action plan is available.
- Essential equipment list with brief specification for all level of health facilities are approved and available
- Annual budget plan for equipment, spare parts and consumables is available
- Skill transfer to maintenance staff deputed by the Hospital authority or Ministry of Health and training modules are available
- Maintenance and Repair staffs are trained and capable to handle the preventive maintenance, routine inspection and calibration of medical equipment and handle the maintenance request and actions
- Establishment of M&R workshop facility at all levels of Hospitals and health centres.

Selection Criteria:

Essential:

- Internationally recognized qualification including a degree in Clinical Engineering, Biomedical Engineering or Electronics Engineering majoring in medical instrumentation and professional council Certification/Licence recognised in her/his country of residence.
- Minimum of 10 years experience in the management, maintenance and capacity building activities of medical equipment in various levels of hospitals and at least 3 years of similar experience in developing countries.
- Excellent communication, management and problem solving skills together with ability to work well in recourse poor settings and culturally diverse environment.
- Demonstrated experience in equipment maintenance and training programme.
- Excellent knowledge of English Language.
- Knowledge of Tetum, Bahasa Indonesian or Portuguese is an advantage.

Reporting:

- The Medical Equipment Specialist will report to the Head of Medical Equipment Department of Ministry of
Health, Timor-Leste

Location:

The position will be located in Ministry of Health/ Medical Equipment Department with frequent travels to the Districts and Health facilities within the country

Duration of the assignment

This assignment will be initially for a period of 24 months. The assignment is subject to a review of satisfactory performance at the end of the first 3-months probationary period. After completion of the assignment, subject to a full performance review, the availability of funding; and the circumstances of the Ministry prevailing at that time, an extension to the agreement may be considered.

How to apply

Send CV and cover letter to Sr. Ivo Da Conceicao Freitas, Head of the Department of Partnership Management, Ministry of Health, Caicoli, Timor-Leste coniz2005@yahoo.com +670 7257533 or Mr Jayendra Bhatta, Central Procurement Advisor, Ministry of Health, Caicoli, Dili, Timor-Leste: jayendrabhatta@yahoo.com +670 7289670
Reference Code: RW_7R8A3J-30