UNDP National Project Operations Manager deadline 4 December 2008

Vacancy Announcement

Position title: National Project Operations Manager (NPOM)

Type of Contract: Service Contract (SC)

Duration: 1 year, renewable subject to performance

Project Title: Support to Civil Service Reform (SCSR) Project

Post duration: 2008 – 2010

Duty Station: Dili

Desirable Starting Date: December 2008

General Description of the Job:

The UNDP Support for Civil Service Reform (SCSR) Project is seeking for a qualified National Project Operations Manager to work under the overall supervision of the Chief Technical Advisor (CTA) and in close collaboration with the Public Sector Capacity Development Advisor (PSCDA). This post will be based in Dili, Timor-Leste.

Duties and responsibilities:

The National Project Operations Manager (NPOM) will be responsible for overseeing the day-to-day operational management of the project. In addition, this position will manage, in coordination with government partners and with UNDP country office, the contracts of any technical assistance attached to the project.

1. Operations Management:

· Support the CTA to consult with the development partners and ensure the financial resources mobilization of the project.

· Support the CTA to manage and maintain the project Budget, prepare budget revisions, General Ledger Journal Entry (GLJE) for reversal and prepare periodic financial reports for development partners.

· Review and ensure all disbursements for the project expenditures are in accordance with the project budget and the Annual Work Plan.

· Working with the HRM officer, ensure that recruitment action is carried out in a transparent and efficient manner, in compliance with UNDP regulations. When required, participate in interview panels.

· Manage all administrative matters related to the SCSR project, including adviser contracts.

· Maintain project information and statistics in order to meet the project’s organizational and reporting needs.

· For the project’s multilaterally funded development posts, manage the timely and transparent advertisement of positions, in compliance with UNDP recruitment regulations, including submission to internal and external advertisement services.

· In accordance with the criteria specified in the TORs, review and shortlist applicants for each position.

· Write up and coordinate signature of the interview minutes, and ensure that all appropriate supporting documentation is submitted to UNDP Human Resources / UNV in a timely manner.

· Collaborate with the UNDP Media Unit to ensure that the SCSR project information is fully up-to-date on UNDP media sources.

· Working with the Project Team, oversee inventory management, procurement and any other operations as required.

· In conjunction with the CTA design and implement a capacity development program for national project support staff.

· In collaboration with the CTA supervise project staff in day-to-day operational management relating to project and UNDP guidelines.

2. Coordinate the provision of technical assistance:

· Support the CTA and PSCDA in providing support to advisers, including: providing advisers with inductions upon arrival and orientation with partner institutions, briefing advisers on their work-plan and reporting requirements to the project, ensuring effective communication of project news to advisers, and managing adviser concerns while on-board.

· Support the PSCDA to design and implement a monitoring and evaluation program to ensure that advisers meet their performance requirements.

· Work closely with national and international partners engaged in the sector to ensure effective coordination of technical assistance.

3. Competencies

· Team player with strong interpersonal and communication skills. Ability to present coherent and convincing positions both in writing and orally.

· Good leadership and facilitation skills.

· Ability to deal tactfully with situations that arise, and provide advice accordingly, to the members of the Project team, the government partners and UNDP CO team.

· Proven track record of analytical and problem-solving skills.

· Ability to work under pressure, and to work on different projects simultaneously

· Strong writing and presentation skills.

4. Qualifications required:

· University Degree in Management (Business or Public Administration), Finance, Human Resources Management or related field (applicants without a completed degree but who have demonstrated work experience at this level will also be considered)

· A minimum of 5 to 7 years of experience with public administration reforms and civil service personnel management, training and development

· Knowledge and experience in the field of capacity development

· Knowledge and experience with ATLAS system would be an asset

· Previous experience with the United Nations or other International Organization would be an asset.

· Knowledge of programme management including quality management and evaluation

· Demonstrated strong interpersonal skills.

• Strong written and spoken skill of the UN working language (English) of the duty station. Knowledge of Portuguese, Tetum and/or Bahasa Indonesia preferred.

Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:

Human Resources Unit

United Nations Development Programme

Obrigado Barracks Compound, Building 11

Caicoli Street

Dili, Timor-Leste

Fax : +670 3312408

e-mail : personnel.tp@undp.org

The deadline for submitting applications is 4 December 08.

Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.

FAO National Legal Consultant Deadline 28 November 2008

Vacancy Announcement

The Bio-Security Strengthening Project (Avian Influenza Programme) in Dili, Timor-Leste is seeking for qualified candidates to fill in the following national position:

1. National Legal Consultant - 1 position (FAO National Project Personnel Contract)

Duration: 6 weeks when actually employed

The detailed Terms of reference for the position are available at the UN House main gate (opposites of the Palace of President RDTL).

Please submit your application with curriculum vitae, references and other relevant supporting documents to the following address:

Human Resources

FAO Timor Leste

UN House Caicoli Street,

Dili, Timor-Leste

Email: TCE-ECU-Timor-Leste@fao.org

The deadline for submitting applications is 28 November 2008

Only short-listed candidates will be notified. FAO is an equal opportunities employer. Eligible female candidates are strongly encouraged to apply.

EUROPEAN COMMISSION Program Officer Deadline 4 December 2008

TAIS Database Administrator Deadline 5 December 2008

Timor-Leste Asistensia Integradu Saude (TAIS), a USAID-funded project supporting MoH child health interventions in Timor Leste seeks applicants for the following local hire position :

Database Administrator ( Ref: DBA )

Brief Description of Duties & Responsibilities :

.

• Ensure accurate and timely data entry
• Maintain the integrity of all TAIS databases in various formats (data remains consistent across the database and is clearly defined)
• Communicate regularly with technical, applications and operational staff to ensure database integrity and security
• Interface with technical staff and management for the update and development of reports
• Data security and recovery control (all data is retrievable in an emergency)
• Controlling access permissions and privileges
• Monitoring performance and managing parameters to provide fast query responses to 'front end' users
• Mapping out the 'conceptual design' for a planned database in outline
• Considering both 'back end' organization of data and 'front end' accessibility for end users
• Refining the 'logical design' so that it can be translated into a specific data model
• Further refining the 'physical design' to meet system storage requirements
• Installing and testing new versions of the database management software
• Writing database documentation, including data standards, reports, procedures and definitions

o Provide technical support to TAIS staff and management and provide training of staff as required

Minimum required qualifications :

• College Degree in IT
• Minimum 5 years hands-on database experience
• Advanced MS Excel knowledge & skills
• Familiarity with analytics, database structures and technologies
• Have demonstrated analytical skills and comfort with data, metrics and statistical methods
• Needs to possess excellent communication and presentation skills to deliver recommendations and findings to staff and management
• Strong people skills are necessary to deal effectively with problem solving, brainstorming sessions and strategy development
• Ability to multi-task and meet deadlines
• Experience with SPSS, EPI Info and Arcview GIS software preferred but not essential
• Able to communicate effectively in English and Tetum.

The DBA will report to TAIS F&A Director and Country Director

Applicants should submit their cover letter and updated CV, quoting reference number “DBA”, no later than 5 December 2008 either by email to : basics.tais@mail.timortelecom.tp or by post to : TAIS F&A, Delegacia Saude Building, Rua Bairo Formosa, Dili.

Junior Achievement 3 Positions Deadline 1 December 2008

National Parliament 4 Positions Deadline 28 November 2008

The National Parliament of Timor-Leste and The Asia Foundation Timor-Leste have established a Parliamentary Library/Research Unit at the Timor-Leste National Parliament. In this regard, The National Parliament now seeks Timorese applicants to cover the four different postings to support the information network established at the Parliamentary/Research services unit.

The postings include:
1. Global Legal Information Network (GLIN) Manager
2. Global Legal Information Network Assistant
3. Transcriber
4. IT Assistant

The starting date of the four postings are on immediate basis, thus the application should also be submitted no later than November 28. All four postings will be based at the National Parliament.

Enclosed with this email are postings for each of the four vacant positions. As usual we would ask for your help to distribute among your contacts and to also recommend/refer people that you think might be suitable for these positions.


For a full position description you can always contact me directly via this email or Filipe Menezes on +670 3313457 (email fmenezes@asiafound.org).

JOB POSTING

Deadline for Applications: 28 November 2008

Position Title: GLOBAL LEGAL INFORMATION NETWORK (GLIN) MANAGER

Start Date: IMMEDIATE

Duration: FULL-TIME

Duty station: National Parliament of Timor-Leste

Background

The National Parliament of Timor-Leste and The Asia Foundation Timor-Leste, with generous support from the United States Agency for International Development, the United States House Democracy Assistance Committee and the Library of Congress, have established a Parliamentary Library at the National Parliament building in Dili, Timor-Leste as of January 2008. The National Parliament now seeks a senior Timorese to support the Global Legal Information Network (GLIN) by leading the establishment and management of the legal information network as part of nation first Parliamentary Research Service.

Summary

The Manager is responsible for overseeing the daily operations of the GLIN station and play an important role in promoting GLIN both within National Parliament, to other institutions within the country, and, eventually, to other countries in the region. GLIN Manager is responsible for selecting legal instruments to be included in the database, for creating summaries of laws (in both English and in the official language of the country), and for assigning the index terms taken from a centralized thesaurus.

The GLIN Manager is also responsible for analyzing and summarizing legislation and other legal materials. GLIN Manager should also be comfortable working with computers as all the information is contributed online. The GLIN Manager should actively participate in notifying members and staff of new information from GLIN system that would be of relevant use. The GLIN Manager will work under the direct supervision of the Research Coordinator of the National Parliament Research Services.

Qualifications and experience:

• Timor-Leste citizenship
• University degree, preferably in legal/law
• Proven legal analysis
• Experience in analyzing and summarizing legislation and other legal material
• Ability to establish and maintain working relationships with Parliamentary Research Services
• Experience in conducting research/download/upload documents from internet - GLIN
• Computer skills including Word, Excel, and Internet.
• Excellent interpersonal skills.
• Strong organizational skills

Applications For a full position description please contact Filipe Menezes on +670 3313457 or by
email fmenezes@asiafound.org. Please send cover letter and resume by COB November 28, 2008 to
The Asia Foundation, Rua.Jacinto Candido (behind BTK/Holiwono store), or to P.O. Box 69, Dili, East
Timor. Fax. 670-390-324-245. Only short-listed candidates will be acknowledged and contacted

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JOB POSTING

Deadline for Applications: 28 November 2008

Position Title : GLOBAL LEGAL INFORMATION NETWORK ASSISTANT

Start Date: IMMEDIATE

Duration: Full-time

Duty station: Dili, Timor-Leste

Background

The National Parliament of Timor-Leste and The Asia Foundation Timor-Leste, with generous support from the United States Agency for International Development, the United States House Democracy Assistance Committee and the Library of Congress, have established a Parliamentary Library at the National Parliament building in Dili, Timor-Leste as of January 2008. The National Parliament now seeks a Timorese to support the Global Legal Information Network (GLIN) and assist in providing legal information services to the Parliamentary Research Services of the nation’s first Parliamentary Research Service.

Summary

The GLIN Assistant will work as part of Parliamentary Research Services (PRS) at National Parliament and will work under direct supervision of GLIN Manager in serving the National Parliament by providing legal information needed for PRS research team. He/She will also upload legal information regarding Parliament legislation to the GLIN database. The GLIN Assistant will conduct internet research/download information or documents from the GLIN System, scan and/or upload analytical information and a summary of documents produced by GLIN Manager to GLIN, scan and upload legislation to GLIN according to the index of terms. GLIN Assistant will respond to special requests made by members of PRS researchers and parliament based on the order in which the requests are made. GLIN Assistant reports will be catalogued and shelved in the Library.

Qualifications and experience:

• Timor-Leste citizenship
• University degree, preferably in law, social policy, social science, or any related subject

• Has experience in conducting research through written materials or Internet

• Good communication skills in Tetum and Bahasa Indonesia and/or English (written and spoken)

• Has computer skills including Word, Excel, and Internet
Applications For a full position description please contact Filipe Menezes on +670 3313457 or by email
fmenezes@asiafound.org. Please send cover letter and resume by COB November 28, 2008 to The Asia
Foundation, Rua.Jacinto Candido (behind BTK/Holiwono store), or to P.O. Box 69, Dili, East Timor. Fax.
670-390-324-245. Only short-listed candidates will be acknowledged and contacted

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JOB POSTING

Deadline for Application 28 November 2008

Title : IT ASSISTANT

Start date : IMMEDIATE

Duration : PERMANENT

Post : National Parliament - Dili

Report to : Research Coordinator of PRS

Basic Function of the position:

To assist the daily operation and supervision of the computer network of the National Parliament Library. The incumbent is responsible for user support of a wide range of computer system and applications also responsible in hardware installation and setup such as new PCs and other automation equipment and maintenance of existing hardware and software.

Qualifications and experience:
• Preferably University degree or training in computer science with emphasis on commercial software and hardware

• Minimum of 2 years work experiences in user support or system support

• Preferably Level III English and Indonesia

• Knowledge of commercial software, such as MS-Office, MS-Outlook, Adobe
Acrobat.
• Knowledge of Library system and database is an advantage
• Experience in basic networking protocol and concepts
• Experience in basic Network and PC security
• Familiar with Microsoft Windows 2000/XP and Windows Server 2003.

Abilities and skills:

Ability to logic operation, flowcharting, procedure documentation.

Ability to collaborate with other staff member

Some writing and communication skill in English

Applications For a full position description please contact Filipe Menezes on +670 3313457 or by email fmenezes@asiafound.org. Please send cover letter and resume by COB November 28, 2008 to The Asia Foundation, Rua.Jacinto Candido (behind BTK/Holiwono store), or to P.O. Box 69, Dili, East Timor. Fax. 670-390-324-245. Only short-listed candidates will be acknowledged and contacted.

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JOB POSTING

Deadline for Applications: 28 November 2008
Position Title : TRANSCRIBER

Start Date : IMMEDIATE

Duration : PERMANENT

Post : National Parliament, Dili, Timor-Leste

Report to : Research Coordinator of PRS

Background

The National Parliament of Timor-Leste and The Asia Foundation Timor-Leste, with generous support from the United States Agency for International Development, the United States House Democracy Assistance Committee and the Library of Congress, have established a Parliamentary Library at the National Parliament building in Dili, Timor-Leste as of January 2008. The National Parliament now seeks two (2) transcriber to work as a part of PRS at Timor-Leste National Parliament.

Summary of Responsibility

The transcriber will be responsible for processing all transcription/dictation received by tape, digital system or voice files from meetings at National Parliament Committees and Plenary sessions and other official meeting required transcription for documentation. The basic job description of a transcriber is to listen to all recordings of information and accordingly type and record it on a document form for future reference. The transcriber will report to Research Coordinator and Librarian of National Parliament. The transcriber is also responsible in maintaining all files (hard copies and electronic copies) well documented, filed and create file tracking systems (files distributions).

Qualifications and experience:

• Timor-Leste citizenship
• Diploma degree in literature studies, social science and other preferred studies
• Experienced in minutes taking, transcription and word processing
• Typing speed of 30 wpm/ word per minutes
• Excellent grammar and language skills preferable in Tetum and Portuguese
• Strong organizational skills
• Good communication skills in Tetum and/or Portuguese, and English (written and spoken).
• Computer skills including Word, Excel, and Internet.
Personal specifications:
• Ability to work under tight pressure of deadlines.
• Ability to approach complex topics from a variety of perspectives and examine all sides of an issue.
• Good person to person communication, rapport building and facilitation skills.
• Willingness to contribute to and work in a team.
• Detail-oriented.
• Excellent writing skills.

Applications For a full position description please contact Filipe Menezes on +670 3313457 or by email fmenezes@asiafound.org. Please send cover letter and resume by COB November 28, 2008 to The Asia Foundation, Rua.Jacinto Candido (behind BTK/Holiwono store), or to P.O. Box 69, Dili, East Timor. Fax. 670-390-324-245. Only short-listed candidates will be acknowledged and contacted

Cafe Timor Cooperative Program Supervisor Deadline 21 November 2008